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Finance Associate

Job Description:

Job Title: Finance Associate
Location: Berlin
Department: Finance
Work Pattern: 40 hours
Reporting to: Finance Director – Ireland
Responsible for (staff): N/A

Responsible for supporting the site management team and third-party finance/ accounting firm (local tax advisor) with standard processes such as AP invoice coding, AR invoice review and collections, inventory controls and basic production related activities. This position will be based at the PCI Großbeeren, Germany site and will report to the site Finance Director – Ireland.

Essential Duties and Responsibilities:

  • Accounts Payable
    • Code all incoming invoices with the appropriate account and send to our local tax advisor for posting
    • Identify new vendors and request banking and other tax information to ensure proper setup by the local tax advisor
    • Work with site team and vendors to resolve payment disputes
    • Work with site team to resolve purchase order issues
    • Review, investigate and correct errors with vouchered items
    • Provide invoice and PO information to support month end AP accruals
    • Review payment control groups for the weekly payment run and ensure the appropriate approvals are processed for the payment
    • Filing invoices as needed
  • Accounts Receivable
    • Review all site Commercial invoices for accuracy vs customer PO and/or contract before sending
    • Complete Clinical invoicing process monthly
    • Contact customers inquiring on payment status
    • Investigate and resolve billing issues as needed
  • Production Support
    • Setup all new raw materials in JDE Item Master module with the appropriate standard cost and manage in a timely manner for any changes
    • Support and review the setup of the bill of materials (BOM) for new packaging awards
    • Track all work orders for appropriate labor and material reporting on a daily basis and support the closing of the orders as required
    • Manage the inventory balances and costs on a daily basis to ensure accuracy at all times
  • Assist in month end close process
    • Support the management of intercompany activities for reporting purposes
    • Confirm intercompany balances with sister sites monthly
    • Maintain fixed asset register for site
    • Review local tax advisor activities and perform GL and vendor account reconciliations on a monthly basis
    • Ensure compliance with PCI Financial Policies

Requirements:

Regulatory/Industry Responsibilities:

General

  • Exceptional skills in communication and exhibit demonstrated behaviours around customer care, customer service and sensitivity to customer needs and data
  • Possess and demonstrate excellent verbal, written and interpersonal communications skills
  • Possess excellent problem solving and analytical skills
  • Well organized, detail and multi-task oriented
  • Ability to prioritize competing priorities
  • Interact effectively with all departments
  • 1 – 3 years relevant work experience
  • Fluent in English and German
  • ERP experience required e.g.: JD Edwards
  • General Ledger (GL) and Balance Sheet (BS) knowledge
  • AP/AR/Cost Accounting background or knowledge a plus

Qualifications:

Required

  • Accounting or Business Management bachelor or master’s degree
  • Part qualified accountant or pursuing an accounting qualification

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